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refund policy

Controller's Office Policy CO 06 95 Revised November 2011

Purpose: The Refund Policy (effective May 15, 2002) is used to determine a student's eligibility for a refund when there is a change in the student's status regarding tuition, required fees, housing, and food services; i.e., withdrawal, drop in hours, moving on or off campus, etc.

Scope:  Applies to all current and incoming new students of The University of North Carolina at Pembroke.

Policy: (This policy is subject to change.)

A. Tuition and Fees:

WITHDRAWALS: Tuition and fees, including room and board will be refunded per the following schedules, provided a student officially withdraws from the University.

Fall and Spring Semesters

Prior to first day of classes or 1 through 5 calendar days	100% of charges paid
6 through 12 calendar days	90% of charges paid
13 through 30 calendar days	50% of charges paid
31 through 60 calendar days	25% of charges paid
After 60 calendar days	No refund

First and Second Summer Sessions and Non-Traditional Courses        

Prior to first day of classes or 1 through 2 calendar days	100% of charges paid
3 through 8 calendar days	80% of charges paid
9 through 16 calendar days	50% of charges paid
After 16 calendar days	No refund

 

Intra Session

Prior to first day of classes	100% of charges paid
1 through 6 calendar days	50% of charges paid
After 6 calendar days	No refund

We begin counting calendar days with the first official day of classes (not the first day of particular classes). A completed withdrawal form must be filed with the Registrar’s Office. Forms for withdrawal during the first six weeks of the semester, the first 9 calendar days of first and second summer sessions, and the first 6 calendar days of intra session may be obtained from the Registrar’s Office. After these times, forms may be obtained from the Office for Academic Affairs.

REDUCING HOURS: Students who officially drop from full-time to part-time status or those who drop to a lower block of credit hours will receive a refund equal to the difference between the amount paid and the charge for the block of hours for which the student is officially registered at the end of the registration (drop-add) period. Refunds for withdrawing or reducing hours will be processed after the registration period. A refund will only be issued for reducing hours or withdrawing from a class while still attending other classes at the university, if the reduction or class withdrawal is completed during the drop/add period.

Please allow two weeks for processing of any refund. A student receiving financial aid will not receive a refund until the Financial Aid Office determines if any funds from an awarding agency must be returned. If a return is required, withdrawal may result in a student liability to the University.

B. Room Deposit

The University will refund all but $25 of the room deposit to incoming new students if written cancellation is received by July 31, preceding the fall semester and November 30, preceding the spring semester. The room deposit is nonrefundable after these deadlines.

The $150 room deposit (less damages and/or any other financial obligations owed The University of North Carolina at Pembroke) will be refunded to established residents provided the resident submits written cancellation by November 30, preceding the spring semester and by July 1, preceding the fall semester. Established residents must follow check-out procedures as detailed in the Student Handbook to ensure an appropriate refund of the room deposit.

If a student withdraws from the University prior to mid-semester, the room deposit will be forfeited. If the student withdraws after the mid-semester, the room deposit (less damages) will be refunded, provided check-out procedures have been followed.

Updated: Thursday, November 3, 2011

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