DoIT 07 10 - Mobile Communication Device Policy
(One-year pilot program. Program continuation subject to Executive Staff review)
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Effective date: July 20, 2010
The University of North Carolina at Pembroke recognizes that cellular telephony is an effective resource for UNCP employees to facilitate University business. Employees whose duties require mobility and simultaneous access to the public telephone network may be assigned or reimbursed for a cellular device and related service from the institution’s preferred cellular providers. The need for an individual mobile communication device and related services must be justified by business requirements which necessitate the use of such a device to perform official University business where such business cannot be accommodated by the use of a landline phone, pager, or other less expensive communication device. This business need must be justified, documented, approved and reviewed annually by the director or department head and the appropriate divisional Vice Chancellor. This policy guides the institution in the deployment of mobile communication technologies.
II. Appropriate use of mobile communication devices
University departments shall not purchase or own cellular telephones except in those circumstances where employee ownership of the cellular plan and telephone is not practical as determined by the department head and only with approval of the divisional Vice Chancellor.
The intent of a University supplied mobile communication device to an employee is to facilitate the conduct of official business. Use of institutionally supplied mobile communication devices for personal business should be kept to a minimum. The employee will reimburse the University for direct-charges along with a pro-rated share of monthly fees and services for the personal use of a University owned mobile communication device. Unsubstantiated usage of a University supplied mobile communication device may be deemed personal use and therefore considered wages subject to employment taxes.
Employees utilizing personal mobile communication devices and services to conduct University business will receive, with director or department head and divisional Vice Chancellor approval and yearly review, a designated mobile communication allowance from the University in the form of additional compensation. The mobile communication device is owned by the employee and may be used for personal business. The approved mobile communication device allowance must be based on business requirements and is established by the University. The employee reimbursement is considered taxable income and is not considered a part of the employee’s base salary. The employee may, at their own expense, elect to purchase additional service(s). Approved procedures must be followed when providing additional compensation for this purpose.
III. Mobile communication devices requirement
Each employee in a designated position approved for reimbursement for the business use of a mobile communication device must:
IV. Cellular Device Requirement Conditions
Updated: Tuesday, July 27, 2010
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PO Box 1510 Pembroke, NC 28372-1510 • 910.521.6000