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Information for Designers

This page provides links to current design solicitations, and to other helpful information for designers currently under contract and prospective designers.

Current Designer Solicitations

Current designer solicitation information is listed below. Please review our Designer Selection Procedures and Policies document prior to contacting us regarding active solitications.

• Designer Selection Procedures and Policies (PDF - requires Adobe Reader

______________________________________________________________

The University of North Carolina at Pembroke
Open Ended Design Contracts
Closing Date:  October 26, 2011

Statement of Need

The University of North Carolina at Pembroke employes private sector design firms to produce specifications and construction documents for small projects.  At least two firms will be chosen in each of the categories listed below:

• Architecture
• Mechanical Engineering/Commissioning
• Electrical Engineering
• Civil Engineering
• Structural Engineering
• Materials Testing
• Surveying
• Environmental/Asbestos Abatement Design

The term of the contract shall be two years.  Firms who have multiple capabilities are encouraged to respond in multiple areas.  Selection shall not guarantee that design services will be utilized.  Utilization shall be on as needed basis.

Typical Project Scope

Projects budgets (includes Design, Construction and Contingency) are not to exceed $500,000.00.  No design fee for an individual project can exceed $50,000.00.  A fee for a study cannot exceed $50,000.00.  Fees for a single contract term cannot exceed $200,000.00.  Bid alternates often must be included in the design to keep the project within the customer’s budget.  All construction projects must be reviewed by the North Carolina Department of Insurance.  Fees will include design and construction administration.

Project Schedule

Designers will be expected to accommodate the customer’s schedules.

Design Process

The selected firms will work through Facilities Planning and Design for each project.  Once selected to be an open-ended design service provider, a design firm will be on call to provide services for specific projects.  A fee proposal for that specific project will be requested.  The proposal must include a description and scope of the project, a preliminary estimate (if appropriate), a schedule, and a description of the design work and fees.

Critical Selection Factors

Interested firms can participate in the process by submitting a letter of interest along with a current SF254 form and the attached Response Summary Form.  Please note that only one copy of a letter of interest is requested.  Letters of interest must be received by 5:00 p.m. on October 26, 2011.

• Experience in small renovation projects for universities
• Experience in designing projects to be part of an existing campus context
• Track record of meeting demanding design schedules with tight budgets for a reasonable fee
• Expertise in construction administration
• Experience in working with State agencies

Designer Selection Process

Following the receipt of letters of interest, a selection committee made up of Facilities Planning and Construction staff will develop a short list and make selection recommendations to the University Board of Trustees.

Questions

In order that the selection process be as objective as possible, do not contact members of the Board of Trustees, or any university officials other than the project manager listed below.  All questions concerning the project are to be directed in writing via email to:
        
            J.  Michael Clark, AIA
            Director, Facilities Planning & Construction
            PO Box 1510
            Pembroke, NC 28372
            Email:  michael.clark@uncp.edu
            Phone:  910-521-6374

Response Summary Form

* Word

* PDF

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UNC Pembroke Information Commons – Advanced Planning
Project Summary
October 2008

Project is on hold by UNC General Administration

CLOSING DATE:  November 1, 2008

PROJECT DESCRIPTION AND SCOPE

This project is initially funded at $2,000,000 for advanced planning, and will provide design services through design development to provide a new Information Commons Building.  The building is estimated to be up to 150,000 GSF and will house existing and expanded library services including the expansion of stacks areas; to relocate the Division of Information Technology (University Computing Services) (including offices, main campus machine room and fiber optic distribution hub, informational and networking equipment, and Computing Support Services for students); and to relocate and expand the Media Center Department that supports all instructional, student, and administrative audio visual needs, with adequate storage space. This budget also includes funding for relocating the existing baseball field and/or recreational fields on which this proposed facility will be sited. This site is per the current approved facility master plan. 

The designer will work under the standard State Construction Design Contract, and will be required to provide all necessary site surveys and field-work. Designers will have access to University archives, but must provide their own copies of documents requested. Provide estimates for schematic, design development during this portion of the work, and when full funding is received, continue on with the standard construction document phase, bidding, and construction administration services (the latter to be negotiated after additional funds received).  The designer will be expected to coordinate any additional work required such as surveys and geotechnical testing and receive payment as a reimbursable. Design work for IT infrastructure is also required as is programming assistance and site analysis to determine the optimum siting for this facility in the context of the University master plan.  The following additional scope will be required in the design contract:

1. Provide preliminary programming for the full scope of the project if funded at $59 million, and then design up through submission of Design Development Phase.
2. Perform site analysis
3. Provide a library programming and design consultant as part of the design team.
4. Site study and land acquisition assistance relating to the siting of this building and its impact on existing campus facilities.

DESIGNER SELECTION PROCESS

Designers are requested to send one copy of their SF 254, SF 255 if available, along with any brochures or other illustrative material to the contact.  Additional information on this project is not currently available.  Due to the volume of projects being handled by the Facilities Planning and Construction office, and in fairness to all interested designers, individual visits from designers to discuss this project will not be scheduled.  Designers however may feel free to make an unescorted site visit to campus.

Submissions will be examined by the Building Committee, which will select a short list for an interview. Designers being short-listed for an interview will be invited to campus for a site visit, and interview briefing. The interviews will be held consecutively, with firms being allowed an equal amount of time for their presentations. Following the interview, the Building Committee will make its recommendation to the University Board of Trustees, who will select the designer.

DESIGN PROCESS

The selected firm will work directly with the Assistant Vice Chancellor for Facilities Management, Director of Planning & Construction, and a building committee.

SCHEDULE

The schedule is to be negotiated.

CRITICAL FACTORS

Please include the following critical factors in your submission relating to this work:

• Experience with similar projects
• Experience of designing within a university context
• Track Record for being on time/ on budget
  
• Cost estimating and scheduling services
• Qualifications of members of the proposed project team
• Your Project Leader
• Your proposed consultants including a library consultant

COMMUNICATION

In order that the interview and selection process be as objective as possible, you are instructed not to communicate with any of the University Trustees or anyone at the University regarding this project. Email communication is preferred.  Direct your questions and submissions to:

W. Steve Martin, AIA
Assistant Vice Chancellor
Facilites Management
PO Box 1510
Pembroke NC 28372
Phone 910-521-6601

UPS/FEDEX address
1 University Drive

Email: steve.martin@uncp.edu

 

Resources For Designers

These web sites contain very important information regarding policies and procedures for design, and on the bond projects.

• Campus Design and Construction Guidelines
• Information For Contractors (some of these items will need to be used in specifications)
• State Construction Office
• The Univerisity of North Carolina Designer Information

Updated: Tuesday, October 11, 2011

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