University of North Carolina at Pembroke
Student Honors Council
Article I - Name and Purpose
Section 1: The name of this organization shall be: The Esther G. Maynor Student Honors Council
Section 2: The purpose of the Esther G. Maynor Student Honors Council is to provide opportunities and address the needs of the Honor College Students, to act as a liaison between the students of the Honors College and the faculty Honors Council, and through input of its students; provide the best experience possible for the members of the UNCP Honors College.
Article II - Membership
Section 1: Any UNCP Honor College Student may become a member of the UNCP Honors Council. The UNCP Honors Council will not discriminate on the basis of age, color, gender, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. Only undergraduates in the Honors College are eligible to serve as officers and voting members.
Section 2: Undergraduate Honor Students, both traditional and nontraditional, may become a member of the UNCP Honors. Interested members are to fill out an application and submit to the Dean of the Honor’s College. In order to maintain eligibility, members must remain in good academic standing with the Honors College, obey the bylaws written herewithin, and by making a good faith effort to attend and participate in all meetings, both internal and with the Dean of the Honors College.
Subsection 1: In the case of the freshman class the appointment of the freshman position will occur within the first 30 days of the fall term in order obtain Freshman representation on the council.
Section 3: Selection of new members takes place as needed, but is not to exceed once per semester during the fall and spring semesters. Applicants will be expected to be available for meetings and special events, and will be made aware of each meeting time with at least one weeks prior notice. Council members may serve no more than one position in the Council per semester.
Section 4: Once accepted, Council members serve until graduation, resignation, dismissal, or loss of Honor status. All officers including Chair, Co-chair, and secretary shall serve from their date of election until the next election at the end of the spring semester.
Section 5: A member may be considered in poor standing with the Honors Council as described in the subsections below.
Subsection 1: Poor standing is defined by not participating in Honor Council activities and/or meetings. If two meetings are missed, the Chair of the Honor Council will e-mail that member informing him or her that meetings are mandatory. Upon the third unexcused absence, the Chair of the Council will present before the other voting members of the Council a secret ballot vote of dismissal. A majority vote of the general body of the Council shall determine members status with the organization.
Subsection 2: Once dismissed, the dismissee may not apply for re-instatement until the next selection of new members.
Subsection 3: If a member must miss a meeting, it is his or her responsibility to notify the secretary before the meeting that he or she has to miss the meeting or, incase of emergency, within 48 hours after meeting.
Article III: Officers
Section 1: Only members in good standing may nominate, be nominated, or vote for officer positions. Elections shall be by secret ballot and require a simple majority vote of members present. Elections shall be held the final meetings of the spring semester. Should an officer find it necessary to leave office mid-year or mid-semester, a special election may be held to fill the vacated position during the next regularly scheduled meeting following the announcement of a vacancy.
Section 2: It is allowable to have co-officers, or combine the duties of two or more positions, upon approval of the group as a whole.
Section 3: The executive board of Honor Council shall consist of, but is not limited to, Chair and Secretary.
Subsection 1: The duties of the Chair of the Honors Council shall be to serve as the primary contact between the Dean of the Honors College, the Honors Council, and members of the Honors College, to preside at the meetings, to monitor all correspondence between the University Honors Council and other groups, and to check the honors council forum and webmail and reply promptly to all postings.
Subsection 2: The duties of the Secretary shall be to take meeting minutes, forward copies of the minutes to the members of the Honor Council including webmaster, set meeting time with the Chair, send an e-mail reminder to members during the week before a meeting, and monitor attendance.
Subsection 3: Powers bestowed upon these positions may be delegated to new offices should the need arise. If there is to be a new position, an amendment to the bylaws is necessary stating the name and duties of the new position.
Section 4: Officers failing to maintain membership in good standing or failing to fulfill the duties of office, may be removed at any scheduled meeting by a majority vote.
Article IV: Operating Procedures
Section 1: Meetings shall occur at least once a month at a location and time to be chosen by the secretary. All course schedules should be turned in to the secretary within the first week of the new semester and job schedules and/or other time conflicts should be forwarded to the secretary in a timely manner.
Section 2: Each member of the Honors Council has one vote in all general assembly matters.
Section 3: Sub-committees may be formed as necessary to accomplish group goals.
Article VI: Amendments
Section 1: Amendments to the Constitution may be proposed by any member of the Honors Council who are in good standing with the Honors Council.
Section 2: After amendments are proposed to the Honors Council, the members have until the next scheduled meeting to determine their vote. A three-fourths consensus of the members present and in good standing shall receive one vote taken through a secret ballot.
Updated: Thursday, August 9, 2012
© The University of North Carolina at Pembroke
PO Box 1510 Pembroke, NC 28372-1510 • 910.521.6000