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Office of Internal Audit
PO Box 1510
Pembroke, NC 28372

Phone: 910.775.4403
Fax: 910.521.6176
Email: larry.jacobs@uncp.edu

Location: Lumbee Hall, Room 324
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cash management

Name:
Title:
Phone Number:
Department:
Date Submitted:
Form:  Cash Management           Fiscal Year-End: 2005

A. Control Activities / Information and Communication
Yes N/A No
1. Does the agency have established forecasting procedures for estimating cash requirements?
2. Is there a depository agreement requiring FDIC insurance, and if appropriate, a separate account for the grant funds (advance funds only)?
3. Is Federal cash draw-down enough to prevent excess positive or negative cash balances from accumulating?
4. Is Federal cash draw-down performed according to federal regulations and/or the OSC Cash Management Manual?
5. Are requests for reimbursements based on actual cash outlays if required by the program?
6. Are advances or reimbursements monitored to subrecipients?
7. Are total advances or reimbursements to subrecipients compared to contracts or agreements periodically?
8. Are requests for reimbursements deferred until after the related expenditure is incurred?
9. Is there a cash log or record showing expenditures and cash balances for federally financed programs?
10. Are cash requirements for subrecipients periodically reviewed to prevent excess cash transfers?
11. Is a cost settlement performed at the end of each year for each subrecipient with actual matchable expenditures compared to cash advances?
12. Are the following duties generally performed by different persons:
a. Estimating cash requirements for the agency?
b. Preparing the Request for Advance or Reimbursement?
c. Reviewing and approving the Request for Advance or Reimbursement?
Comments for section A. (please specify question number)
B. Monitoring
Yes N/A No
13. Are Requests for Advance or Reimbursement reviewed and approved by persons with approval authority?
14. Is responsibility for requesting grant drawdowns and monitoring interest earned on advances assigned to a person knowledgeable of the cash management requirements?
15. Are statements prepared by appropriate management to determine essential cash flow needs?
16. Does management review Treasury-State agreement for compliance?
Comments for section B. (please specify question number)

By clicking the Submit button, I do hereby certify, to the best of my knowledge, that the answers provided in this self-assessment of internal control is a true representation of the operations of this department.

Updated: Friday, July 22, 2005

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PO Box 1510 Pembroke, NC 28372-1510 • 800.949.UNCP (8627) • 910.521.6000