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Office of Internal Audit
PO Box 1510
Pembroke, NC 28372

Phone: 910.775.4403
Fax: 910.521.6176
Email: larry.jacobs@uncp.edu

Location: Lumbee Hall, Room 324
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procurement and suspension of debarment

Name:
Title:
Phone Number:
Department:
Date Submitted:
Form:  Procurement and Suspension of Debarment     Fiscal Year-End: 2005

Section A. Control Activities / Information and Communication:
Yes N/A No
1. Is there established segregation of duties between employees responsible for contracting; accounts payable and cash disbursing?
2. Is the contractor's performance with the terms, conditions, and specifications of the contract monitored and documented?
3. Do supervisors review procurement and contracting decisions for compliance with Federal procurement policies?
4. Are procedures established to verify that vendors providing goods and services under the award have not been suspended or debarred by the Federal Government?
5. Are there written policies for the procurement and contracts establishing:
-- contract files
-- methods of procurement, contractor rejection or selection, basis of contract price
-- verification of full and open competition
-- requirements for cost or price analysis
-- obtaining and reacting to suspension and debarment certifications
-- other applicable requirements for Federal procurement
6. Is there written policy for the suspension and debarments?
7. Is there a system in place to assure that procurement documentation is retained for the time period required by the A-102 Common Rule, OMB Circular A-110, award agreements, contracts, and program regulations?
8. Are there proper channels for communicating suspected procurement and contracting improprieties?
Comments for section A. (please specify question number)
Section B. Monitoring:
9. Does management perform periodic review of procurement and contracting activities to determine whether policies and procedures are being followed?
Comments for section B. (please specify question number)

By clicking the Submit button, I do hereby certify, to the best of my knowledge, that the answers provided in this self-assessment of internal control is a true representation of the operations of this department.

Updated: Friday, July 22, 2005

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