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Inviting A Foreign Scholar or Visitor to UNCP

VISITING SCHOLARS POLICY
The University of North Carolina at Pembroke welcomes expressions of interest by UNCP faculty who wish to sponsor international scholars for short term study or research visits and collaborations with UNCP faculty and departments.  We also welcome requests for “sponsorship” by international scholars.  Such collaborations can be enriching for both the “visiting scholar” and the UNCP partner(s).  Needless to say, scholarly productivity and/or professional development are the purpose of such endeavors.  This policy statement is designed to instruct both the visiting international scholar and the host unit.  The steps outlined herein must be implemented as specified. These steps are based on three basic premises.

1. All “visiting scholar” programs or activities are departmental or unit driven.  The Office of International Programs neither designs nor implements these.  It is our function to facilitate and enable the efforts of the collaborating parties who wish to initiate such collaborations.
2.  The initiation of and the design of all visiting scholar activities must be the product of relationships developed between the host department or unit and the interested international scholar.
3. Once agreements to collaborate have been reached by the host department or unit and the international scholar, in accordance with the procedures described herein, the Office of International Programs will provide whatever logistical assistance may be appropriate to implement the agreement.

Procedures

1. Request- Any UNCP faculty member who wishes to promote a project for a “visiting scholar” may do so.  Likewise any interested “international scholar” who wishes to request “sponsorship” for such a program may do so.  In either case, the request must be made to the UNCP Department Chair or head of the academic unit in which the visiting scholar will be sponsored. The “Request for Sponsoring an Exchange Visitor” form should be completed and presented to the Chair or unit head (copy to Associate Vice Chancellor for International Programs).  These forms and check lists useful for acquiring the necessary information required for foreign visitors may be obtained from the Office for International Programs.
2. Planning-The UNCP Academic Department Chair or unit head, assuming they approve the initial request, will direct the planning process.  Either the Chair or unit head, or an assigned member of the department, will coordinate with the proposed “visiting scholar” to design a specific program of action.  This must include specification of the scholarly product to be produced and/or the study or professional development activity to be implemented.  It must also include specific details as to time of the “visit” and the daily schedule of activities.  Finally, the plan must identify a departmental or unit colleague responsible for coordination and supervision of the implementation of the plan.
3. Approval-The completed plan must be approved by the Academic Department Chair or unit head. Once this approval has been secured, the plan must be approved by the appropriate Academic Dean. The Dean will present this approval (and the plan) to the Provost for final approval.  A copy of each approval must be provided to the Associate Vice Chancellor for International Programs. 
4. Implementation-Following all approvals, the sponsoring department/unit and the visiting scholar will coordinate with the Associate Director of International Programs, to insure that all appropriate work is completed for visa applications, housing, and/or all other arrangements and support services necessary to facilitate the visit.  The International Programs Office will assist with the services appropriate and necessary for all visiting scholars. The host department/unit will implement all academic and substantive elements of the visit. Likewise it is encouraged that any cultural/social activities deemed appropriate for the visit be included in the original plan and implemented by the department or host unit.   Note: The visiting scholar is responsible for all travel and personal expenses.  UNCP may provide housing as a part of the program.   UNCP will provide transportation to and from the Raleigh Durham, NC and the Fayetteville, NC airports for all visiting scholars.    

Note: Only after formal and final approval of the visiting scholar’s plan will the Office of International Programs provide the full array of service and assistance necessary to implement the agreement.  Prior to approval, the Office for International Programs will offer general information about these policies and procedures and will direct all inquiries to the appropriate parties.  But the burden for creating the proposal and designing the program resides exclusively with the sponsoring department or unit and the proposed visiting scholar.   

                                   
Inviting a foreign scholar or visitor includes many of the same requirements followed for hiring adjunct professors. Click here for more detail on procedure.

                                                                                                            App. 8-14-06

 

Updated: Tuesday, February 13, 2007

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