Mary Livermore Library
of
The
POLICIES AND PROCEDURES MANUAL
Table of Contents
Section G -- Section L -- Section P
GENERAL INFORMATION
G.1. Mission Statement
G.2. Scope of Library Services -
General Statements
G.2.1. Services Available to
Faculty and Staff
G.2.2. Services Available to
Students
G.2.2.
Exhibit: Summer School Students Library Accounts
G.2.3. Services Available to
Community Users
G.2.3. Exhibit: Policy for the Use And Protection of
Information Resources
G.2.3.
Exhibit a: Public Internet Access Account Application
G.3. Relationship with Other
Campus Libraries
G.4. Relationship with the Division of Information Technology
G.5. Relationship with the Media
Center/BravesOne Card Office
G.6. Hours of Operation
G.6.1. Emergency Closings of the
Library
G.6.1. Exhibit: Checklist for Power Outage
G.7. Returning Books After Hours
G.8. Library Security - General
Statements
G.8.1. Disaster Preparedness
G.8.1.A
Exhibit: Mary Livermore Library Fire Safety and Evacuation Plan
G.8.1.A2
Exhibit: Fire Safety Evacuation Floor Plan
G.8.1.B
Exhibit: Checklist for Hurricane/Disaster Preparedness
G.8.2. Deactivating the Fire and
Exit Alarms
G.9. Exhibit A: UNCP
Community/Friends of the Library Borrower General Information
G.9. Exhibit B: Constitution and Bylaws of the Mary Livermore Friends of the Library
Organization
G.10. National Library Week
G.11. Cooperative and Borrowing
Agreements with Other Libraries and General Circulation
Policies
& Procedures
G.11.
Exhibit A: University Librarians Advisory Council
Cooperative Direct Borrowing
Agreement
G.11. Exhibit B: Circulation Policies & Procedures
G.12. Accessibility for the
Disabled
G.12. Exhibit: Document Conversion Request Form
G.13. Assessment of Services
G.14. Confidentiality of Library
Records and Data
L.1. Collection Development/Selection
Policy
L.1. Exhibit A: Library Bill of Rights
L.1. Exhibit B: Formula for Allocation of Materials Budget
to Support Monograph Acquisitions
L.1. Exhibit C.a.: Gift Letter
L.1. Exhibit C.b.: Gift Statement
L.1. Exhibit C.c.: “In Memory of” Notification Letter
L.1. Exhibit C.d.: Gift of Knowledge Letter (Donor)
L.1. Exhibit C.e.: Gift of Knowledge Letter (Recipient)
L.2. Deselection Policies and
Procedures
L.3. Statement of Cataloging
Priorities
L.3. Exhibit: Request for Materials in Processing Form
L.4. Disposition or Relocation of
Library Equipment
L.4. Exhibit A: UNC Pembroke Transfer of Movable Equipment –
Change In Location - Disposal
L.4. Exhibit B: Request to
L.5. Challenged Materials
L.7. Problem Patrons
L.7. Exhibit A: Incident Report
L.7.
Exhibit B: Incident Report Log
L.8. Use of Food and Tobacco
Products
L.9. Use of Library Resources -
General Statements
L.9.1. Reference Assistance
L.9.2. Internet Access
L.9.3. Document
Delivery
L.9.4. Reference Materials
L.9.5. Reserve Materials
L.9.6. Special Collections and
Archival Materials
L.9.6.
Exhibit: Procedures
Regarding Use and Retrieval of Materials from the Special
L.9.7. (open)
L.9.8. Government Documents
L.9.9. (open)
L.9.10. (open)
L.9.11. (open)
L.9.12. Electronic Resources
L.9.13. Serials
L.9.14. Multifunction Print Devices
L.9.15. Microform Equipment
L.9.15. Exhibit A: Library Service Request Form
L.9.16. Computers
L.9.17. Typewriter
L.9.18. Telefacsimile Service
L.9.18. Exhibit: Cover Sheet for Fax
L.10. Circulation of Library
Resources - General Statements
L.11. Eligibility for Borrower’s
Status
L.12.1. Library Materials
and Borrowing Guidelines
L.12.2. Folio Books
L.12.3. Juvenile Books
L.12.4. Reserve Materials
L.12.5. Multimedia Materials
L.12.5. Exhibit: Movie Library Proposal
L.12.6. Bestsellers/McNaughton Books
L.12.7. Interlibrary Loan
Materials
L.12.8. Library Circulating
Media Equipment
L.12.8. Exhibit: Laptop Computer Loan Agreement
L.13. Study Rooms and Carrels
L.14. Conference Room
L.15. Electronic Classroom
L.16. (open)
L.17. (open)
L.18. Multimedia Rooms
L.18. Exhibit A: Rules for Use of Multimedia Room 204
L.18. Exhibit B: Rules for Use of Multimedia Room 240G
L.19. Suggestions
L.19. Exhibit: Help Us Serve You Better
L.20. Posting Notices/Leaving
Brochures
L.21. Telephones
L.22. Opening and Closing
Procedures
L.23. Annual Book Sale
L.23. Exhibit: Record of Funds Received For Surplus Library
Sales
L.24. Children in the Library
P.1. Library Personnel Policies
- General Statements
P.2. Organizational Chart, Mary Livermore
Library - General Statements
P.2. Exhibit: Organizational Chart
P.3. Statement of Responsibility
P.4. Job Descriptions - General
Statements
P.4. Exhibit A: Dean of Library Services
P.4. Exhibit B: Assistant Dean for Research Services
P.4. Exhibit C: Associate Dean for Collection Management
P.4. Exhibit D: Coordinator of Cataloging Services
P.4. Exhibit D.a.: Collection Development/Electronic
Resources Librarian
P.4. Exhibit E: Catalog Librarian
P.4. Exhibit E.a.: Electronic Resources/Media Catalog Librarian
P.4. Exhibit F: Special Collections Librarian
P.4. Exhibit F.a.: Government Documents/Development Librarian
P.4. Exhibit G: Access Services/Reference Librarian
P.4. Exhibit H.a.: Instructional Services/Reference Librarian
P.4. Exhibit H.b.: Reference/Instructional Services Librarian
P.4. Exhibit H.c.: Outreach/Distance Education Librarian
P.4. Exhibit I: Serials/Digital Operations Coordinator
P.4. Exhibit I.a.: (open)
P.4. Exhibit J: University Library Technician for
Acquisitions Services
P.4. Exhibit K:
University Library Technician for Acquisitions Services
P.4. Exhibit K.a.: Executive Assistant
P.4. Exhibit K.1.: University Library Technician for
Acquisitions Services
P.4. Exhibit L: University Library Specialist for Cataloging
P.4. Exhibit M: University Library Technician (Preparations)
for
Cataloging Services
P.4. Exhibit M.a.: University Library Technician for Media
Cataloging
P.4. Exhibit N: Cataloging Administrative Support Assistant
P.4. Exhibit
N.a.:
University Library Technician for Cataloging Services
P.4. Exhibit O: University Library Technician for Circulation
P.4. Exhibit P: Circulation Administrative Support Associate
P.4. Exhibit P.a.: University Library Technician for Government
Documents/Development
P.4. Exhibit Q: University Library Technician for Circulation
P.4. Exhibit R: University Library Technician for Document
Delivery/Returnables
P.4. Exhibit R.a.: University Library Technician for Document Delivery/Non-returnables
P.4. Exhibit S: University Library Specialist for Special
Collections
P.4. Exhibit S.a.: University Library Technician for Reference
Services
P.4. Exhibit S.b.: University Library Technician for Public
Services
P.4. Exhibit T: University Library Technician for Serials
Services
P.4. Exhibit U: Serials/Access Services Administrative
Support Associate
P.4. Exhibit V: University Library Technician for Systems
P.5. Advertising and Hiring -
General Statements
P.5.1. Advertising and Hiring of
SPA Personnel
P.5.2. Advertising and Hiring of
EPA Personnel
P.5.3. Temporary Employees
P.5.3. Exhibit A: Certification of Services Rendered Contract
P.5.3. Exhibit B: Form NC-4
P.5.3. Exhibit C: Form W-4
P.5.3. Exhibit D: Employment Eligibility Verification
P.6. Supervisor/Supervisee
Relationship
P.7. Performance Appraisal
Procedures - General Statements
P.7.1. Performance Appraisal
Procedures for SPA Employees
P.7.1. Exhibit A: Workplan
P.7.1. Exhibit B: Performance Management Appraisal Form
P.7.1. Exhibit C: Performance Evaluation Short Form
P.7.2. Performance Appraisal
Procedures for Librarians
P.7.2. Exhibit A.1. Tour:
Student Evaluation of Library Instruction
P.7.2. Exhibit A.2.
IL: Student Evaluation of
Library Instruction
P.7.2. Exhibit B: Composite Report
P.7.2. Exhibit C: Library Evaluation Reports (Self)
P.7.2. Exhibit D: Library Evaluation Reports (Peer)
P.7.2. Exhibit E: Library Evaluation Reports (Supervisor’s
Report)
P.7.2. Exhibit F: Annual Merit Salary Increase (Supervisor’s Recommendation)
P.7.2. Exhibit G: Annual Merit
Salary Increase Recommendation
(Dean’s Response
to Recommendation of Supervisor)
P.7.2. Exhibit H: Continuation
of Employment Beyond Probationary Year
P.7.2. Exhibit I: Tenure/Promotion
(Dean’s Recommendation)
P.7.2. Exhibit J: Post-Tenure
Review (Dean’s Report)
P.8. Promotion, Rank, and Tenure
of Librarians
P.9. Grievance Procedures
P.10. Establishing Schedules
P.11. Time Sheets
P.11. Exhibit: Employee Time Sheet
P.12. Absence from the Workplace
- General Statements
P.12.1. Notification of
Supervisor
P.12.1. Exhibit A: Preliminary Request Leave Form
P.12.1. Exhibit B: Request for Family and Medical Leave Form
P.12.2. Leave Forms
P.12.2. Exhibit: Request for Leave Form
P.12.3. Punctuality
P.12.4. Making Up Time
P.12.5. Compensatory Time
P.12.6. Leave Without Pay
P.12.7. Policy on Librarians
Teaching at the University
P.12.7. Exhibit: Request to Engage in Paid Non-library Work
P.12.8. Policy on Librarians
Working on Grants or Performing Duties on Personal
Services Contracts at
the University
P.12.9. Library Statement on
Staff Responsibility for Attendance During Adverse
P.13. Voluntary Shared Leave
P.13. Exhibit: Request to Donate Leave to a Voluntary Shared
Leave Recipient
P.14. Communication - General
Statements
P.14.1. Formal Methods of
Communication
P.14.2. Informal Methods of Communication
P.15. Participation in Staff Development
and Professional Organizations
P.15. Exhibit: Request for Approval of Travel Arrangements
P.15.1. Attendance at
Professional Meetings and Conferences
P.15.1. Exhibit A: Travel Request/Authorization Form
P.15.1. Exhibit B: Travel Reimbursement Information
P.15.1. Exhibit C
: Reimbursement of Travel Form
P.16. Use of Telephones
P.16. Exhibit: Telephone Log
P.17. Use of Library Equipment
P.17. Exhibit: Laptop Computer Loan Agreement for Library
Personnel
P.18. Breaks
P.19. Food, Drink, and Music in
the Workplace
P.20. Tobacco in the Workplace
P.21. Dress Code
P.22. Keys
P.22. Exhibit: Key Request Record
P.23. Solicitation of Funds in
the Workplace
P.24. Reporting an Injury
P.24. Exhibit: If You Are Injured On The Job You Should:
P.25. Staff Participation in
Common Services
P.26. Requests for Services
P.27. Orders for Supplies and
Printing
P.27. Exhibit A: Library Purchase Request Form
P.27. Exhibit B: UNCP Small Purchase Order
P.27. Exhibit C: UNCP Request For Payment
P.27. Exhibit D: Printing Requisition
P.28. Staff Computing Resources
Information
P.28. Exhibit: Evening/Weekend System Down Checklist
P.29. Staff Lounge
P.30. Vending Machines
P.31. Volunteers
P.32. Service on Library
Committees - General Statements
P.32.1. Ad Hoc Committees
P.32.2. Art, Displays, and Exhibits
Committee
P.32.2. Exhibit: Library Display Policy
P.32.3. Friends of the Library
Committee
P.32.4. National Library Week
Committee
P.32.5. Planning Committee
P.32.6. Publications Committee
P.32.6. Exhibit: Mary Livermore Library Style Manual
P.32.7. Search and Review Committees
P.32.8. Social Concerns Committee
P.32.9. Staff Development Committee
P.32.10. Current Year Committee
Appointments