It is preferred that
UNCP publications (not to be confused with academic publications)
be written in the same style. The Associated Press Stylebook is the official
guide for external university publications. On some points, it clashes
with styles used in academia, and it does not completely deal with
every writing issue concerning academia. It is, however, the most
stylebook in the U.S. Some important differences in styles and issues
related to academia will be addressed here. Where UNCP style conflicts
style, it will be noted. Also, some (not all) specific issues related
to UNCP style will be addressed.
Writing Style: This brief style manual is for university
publications designed for external audiences of a general nature.
Academic writing is not addressed here.
to abbreviate years for college classes e.g., Class of '52 or Jane
Doe '79. Use '00, '01 etc. for these years
is plural and used when referring to former male and female students
in a mixed group. Alumna is singular female, and alumnae is
plural female. Alumnus is singular male, and alumni is plural male.
- Academic degrees
(complete) -- Bachelor of Arts in history, Master of Business Administration (MBA)
- Classes -- Class
-- Department of Chemistry and Physics
- Offices -- Office
of Student Affairs (or just Student Affairs when referring to that
- Committees --
Chancellor Search Committee, Technology Committee
- Programs --
Teaching Fellows Program
- Course titles
-- Lumbee Literature 504 and Principles of Economics 333
- Titles of campus
activities -- Homecoming, Miss UNCP Scholarship
Pageant, Pembroke Day, etc.
professorships -- Martha Beach Chair in Art
- Boards -- Board
of Trustees, Parking Board, etc.
- Rooms -- Oxendine
Science Building, Room 212 and The Andre Nadeau Room
regions -- the South, West, Southeast, Southeastern N.C.
- Titles that
appear before a person's name -- Vice Chancellor
Do Not Capitalize:
- Titles that
appear after a person's name -- Neil Hawk,
vice chancellor of Business Affairs.
- Degrees (standing
alone) -- bachelor of arts degree, doctorate, master's degree,
- Academic disciplines
standing alone -- chemistry, biology, etc.
references -- the university, division, school, department, board,
Titles: Scott Bigelow is good for the first reference,
but Mr. Bigelow is appropriate for references thereafter. Ms.
is appropriate for all women unless they request otherwise. (This
departs from AP style)
Commas: Here are answers to some common questions.
- Lists -- apples,
oranges, plums and lemons.
- Dates -- The
events planned Feb. 19, 2000, will be well attended.
- Junior -- Jr.
is not set off by commas, e.g., Allen Smith Jr. is a member of
the Class of '29. His son is Allen Smith III.
- Some abbreviations
are acceptable, such as for months e.g., Feb. 21, 1999, was an
important day in the life of the university. Abbreviated years
are acceptable also, such as Class of '99. And, when referring
to a person's year of graduation, it is Bill Bates '99.
- Centuries may
also be abbreviated to 20th century or 4th century.
- Do not use apostrophes
for 1890s, 1920s, etc.
hyphens in modifiers -- You may have a part-time job, but you are
are working part time.
- Spell out whole
numbers below 10 and use numbers for 10 and above.
However, you may use 1st, 2nd as well as 20th for rankings (this deviates
from AP style, but they will see it our way in time)
- However, $6,
and 6.65 do not have to be spelled out. Also, do not spell out
the 6-foot-5 forward, the 6-10 center or he is 6 feet 10 inches.
- Use $6 million
or $4 billion, not $6,000 and $400.
it out. Use % only in scientific, statistical and professional writing
for academic publishing.
- Please put periods
between B.A., B.S., M.A., M.S., M.Ed., Ph.D., Ed.D., B.S.N., etc.
- Also use periods
for a.m. and p.m.
- Also use periods
for N.C., etc.
Racial References: Native
American, American Indian and Indian are acceptable uses and should
be capitalized, as should African American, Afro-American and Caucasian.
However, white and black are lower case and not preferred. The term "red" is
never acceptable when referring to American Indians.
- Gender references
in titles are no longer acceptable e.g., Dr. Bonnie Kelley is the
chair of the Biology Department, replacing outgoing Chair David
Maxwell. Always use a gender neutral title when possible e.g.,
police officer, food server, etc.
- Singular pronouns
- he, him and his - are often unavoidable e.g., A person should
come to the aid of his country.
refer to the "AP Stylebook" (there is a section devoted to sports)
or call Sports Information.
refer to the "AP Stylebook." Postal abbreviations are not
and p.m. Also, use noon and midnight.
- People -- Dr.
Pete Wish, Professor Pete Wish, Prof. Pete Wish and Pete Wish,
Ph.D. are all acceptable. For second reference, use Dr. Wish. (This
deviates from AP style.)
- Books, plays,
song titles, lecture titles, movies and works of art -- Always
enclose these titles in quotation marks. Do not underline book
titles. Capitalize the principle words in the title.
- Magazines --
Italicize magazine and other periodic titles.
- Newspapers --
Italicize newspapers: The Robesonian, The Carolina Indian
- The correct
way to write The University of North Carolina at Pembroke is with
a capital "T" and "The" in front.
- It is preferable
to use UNC Pembroke and/or UNCP because some other UNC universities
use a hyphen. UNC-Pembroke is acceptable but not preferable (never
- If you are referring
to UNCP as the university, do not capitalize.
- When referring
to the 16-campus university system, UNC should be referred to in
the first reference as The University of North Carolina. UNC
or the UNC system are acceptable thereafter.
Wednesday, September 22, 2010
Return to Publications and Style Manual