Mass Communication Lists

Global Email Lists for Faculty and Staff

Email is one tool used to communicate en masse with specific campus populations. Global email lists are populated to include entire predefined audiences of individuals affiliated with the University. These audiences may include all faculty, all staff, etc. These lists are populated from official systems (i.e. Banner or Active Directory) and maintained by UNCP’s Division of Information Technology (DoIT).

Global email lists are provided to facilitate communication campus wide. Some lists are intended for one way communication only. Others are intended for discussion. To be effective in their intended purpose, the global email lists will follow the standards described below.

One Way Communications – Announcements Lists
Name	official.announcements@uncp.edu
Primary Audience	All faculty and staff
Enrollment	All faculty and staff are subscribed when employed. No opt out.
Purpose	One way communication. Distribute key messages pertaining to safety, business continuity and official content authorized by the Chancellor’s Office.
Senders	Chancellor and her/his designees

Name	faculty.announcements@uncp.edu
Primary Audience	All faculty*
Enrollment	All faculty are subscribed when employed. No opt out.
Purpose	One way communication. Distribute key messages relevant to faculty specifically.
Senders	Provost, Chancellor , Faculty Senate Chair, Faculty Senate Secretary

Name	staff.announcements@uncp.edu
Primary Audience	All staff
Enrollment	All staff are subscribed when employed. No opt out.
Purpose	One way communication. Distribute key messages relevant to staff specifically.
Senders	Chancellor, Staff Advisory Council Chair, Assistant Vice Chancellor for Human Resources

Name	campus.news.events@uncp.edu
Primary Audience	All faculty and staff
Enrollment	All are subscribed upon joining the university community. No opt out.
Purpose	One way communication. Distribute messages regarding campus news and events that concern campus.
Senders	Chancellor and her/his designees, Executive Director of University Communications and Marketing

Discussion Lists
Name	faculty.discussion@listserv.uncp.edu
Primary Audience	All faculty
Enrollment	All faculty are subscribed to the list with employment. Staff may join if desired. Any may opt out as desired.
Purpose	Discussion
Senders	All subscribers may post to the list.

Name	staff.discussion@listserv.uncp.edu
Primary Audience	All staff
Enrollment	All staff are subscribed to the list with employment. Faculty may join if desired. Any may opt out as desired.
Purpose	Discussion
Senders	All subscribers may post to the list.

*Faculty shall be defined to include the Chancellor, all full and part-time instructional personnel, those faculty participating in phased retirement, and all permanent personnel who hold academic rank.

Global email lists are governed by the Chancellor and her/his Cabinet in close collaboration with the chair of the Faculty Senate, Chair of the Staff Advisory Council and the Associate Vice Chancellor for Technology Resources and CIO. The CIO will provide the Chancellor and her/his Cabinet, the chair of the Faculty Senate, and chair of the Staff Advisory Council with bi-annual reports on the use of the global email lists. Reports will include metrics on the number of subscribers, number of approved senders, and the volume of messages delivered via the global lists over the course of the reporting periods. These reports will be used to inform future decisions regarding the global email lists.

All requests for sender privileges to the “announcements” lists must be approved by the Chancellor and her/his Cabinet. Requests must be submitted to the DoIT Help Desk at helpdesk@uncp.edu and will be routed through the CIO to the Cabinet for consideration.

Distribution List Best Practices (video)

Student_All Listserv

The student_all listserv is a list of student email addresses used by the University to distribute announcements, notifications, and other communications to currently enrolled students who are registered for classes. Only approved communications sent by designated offices/parties are allowed. Students are not able to opt out of this listserv.

Students are removed from the student_all listserv at the end of each semester if they are not registered for classes in a future semester.

Students are added to the student_all listserv after they register for classes in a current or future semester.

Other Email Listservs

There are a number of other email listservs for departments and specialized organizations on campus. For the full listing of these, please see our Listserv page. The listserv page is only accessible from the campus network, unless VPN is used.

Subscribing to and Unsubscribing from a Discussion Listserv

Global Listservs

Log into BraveWeb (https://braveweb.uncp.edu/) in your preferred browser.
Click your name at the top right and select “Profile” from the menu.
Click "Profile" at the top left and select “Communication Options” from the menu.
Check the lists you wish to join. Uncheck the ones from which you wish to be removed.
Confirm your selections by clicking on the “Submit” button.

Department/Organization Listservs

To review all available department or organization listservs, go to the Listserv page. The listserv page is only accessible from the campus network, unless VPN is used. To subscribe, click on the email list name. There you will find instructions for sending an email to that particular listserv and a form for subscribing to the listserv. Depending upon how the listserv is configured, you may or may not receive a request to confirm your subscription. After confirming your subscription, you will begin receiving emails that are addressed to that email list. If you wish to be removed from one of these mailing lists, you can use the "Unsubscribe or Edit Options" button from the very same page you used to subscribe to the mailing list.

Creating a New Mailing List

Please contact the DoIT Help Desk for information about creating a new mailing list for your department or organization.