Accessing Services

What Is The Process?

A capital project request will need to be submitted online through the Facilities Work Order System (School Dude) with an attached completed Special or Capital Project Request Form.  Once the project has transitioned to active capital project status, it will be managed by the UNCP Facilities Planner, who will provide a designer for the project and assist you in communicating your needs to the designer. Designs typically will have several phases and you will have an opportunity to review the design at each phase. Once the final design and construction schedule have been agreed upon, the project will be placed out for bidding to outside contractors. Once bids have been received and the project is within budget, construction can begin! Construction is monitored by Facilities PDC staff, State inspectors, and the designer.

Initial Cost Estimating

Facilities will be happy to assist with initial cost estimating, following these guidelines.  An email needs to be sent from your divisional Vice Chancellor or Provost endorsing the cost estimate as part of the division's strategic priorities.  The email needs to describe the project and include a funding source then be sent to amandao.spayd@uncp.edu. Please note that any budgetary figures provided at this point are not firm bids or costs, but only estimates to be used for planning.  

How Do I Get A Project Started? (see forms and online submission requirements below)

In order to begin a capital project (renovation or physical modification) with Facilities- Planning, Design, & Construction (PDC), it must have a scope definition. Scope definition involves a complete description of the work to be done, and the budget required to complete the project (construction costs, design fees, and any special costs such as equipment). 

If you don't have funding, there is a way to seek it. Each year (at varying times) the Vice Chancellors are asked to provide a list of their proposed renovation and construction projects. You should provide your prioritized list based upon documented need and backed up with scope and budget statements to your Vice-Chancellor at the appropriate time (solicitation for this information will be announced with ample time to complete this process) so that it can be integrated into the list.

Phases of a Capital Project:

There are numerous steps that your project has to go through in order to satisfy the State of NC laws governing construction. They are summarized below:

  • Designer Selection - Time depends on the size of the project, but this phase can take up to three months.
  • Design and Review - Your project must be reviewed at each stage to ensure that it complies with the Building Code, UNCP Construction Guidelines, and NC Department of Insurance Guidelines. While on-campus reviews usually occur within a couple of weeks from receiving drawings, these "Agency" reviews can take as long as three months per design phase, depending on workload.
  • Advertising, Bidding, Award, and Notice to Proceed - Projects have to be advertised which typically takes three-four weeks. Once bids have been opened, it takes approximately one month to review, award, and process the contract.
  • Construction - Construction time depends on the complexity of the project. We will discuss the expected construction duration with you during the design phase.

Project Forms

Yes, an email from your Divisional Vice-Chancellor is required for pre-capital project services or advance planning services, see above, then to make the transition from advance planning to active design and construction, submit a "capital" project online work order request through the Facilities Work Order System (School Dude) and attach the appropriate completed, properly signed and scanned form below to the online work order submission.

 

*All completed forms should be attached to your online Facilities Capital Work Order Request.