Room Change

UNC Pembroke Housing & Residence Life understands that a student's living environment plays a big role in their college experience. While we aim to match students with compatible roommates and preferred housing assignments, we also recognize that adjustments may be needed.

Room changes and consolidations are structured processes that ensure fairness, efficiency, and the safety of our residential communities.

Fall 2025
Room Change Period

The Room Change Period will take place September 2-4 . This is your opportunity to request a new room assignment, without going through roommate mediation, if you feel your current space isn't the best fit.

Please note: Space is very limited , and changes are offered on a first-come, first-served basis.

How to Participate:

  1. Schedule an appointment with the Housing Coordinator using the link provided (appointments are required — no walk-ins will be accepted).
  2. Attend your appointment at the Housing & Residence Life Office, located in Chavis Student Center, Suite 210 . There, you'll complete a Room Change Request Form.
    • If no spaces are available at your appointment time, we will do our best to notify you in advance.
  3. If approved, you'll be given a specific time frame to move into your new space.
  4. Return your old room key to the Housing Office within 48 hours (two business days) of approval. Failure to return your key will result in a $65 lock replacement fee .

Note: Residents are NOT permitted to move without official approval. Unauthorized room changes — whether during room change period or any other time — will result in conduct charges and potential fines.

After Room Change: Room Consolidation

Once the room change period concludes, Housing & Residence Life will begin the room consolidation process. This helps us best utilize available space across campus and accommodate students still seeking room changes. The university reserves the right to consolidate rooms to ensure full capacity when vacancies occur and may move students to another room when such consolidation becomes necessary. Requests to honor specific roommate, room, or hall assignments are not guaranteed. Residents whose roommates did not enroll for the semester must adhere to the consolidation policy

If you are in a room with a vacant bed, please be aware:

  • You may be assigned a new roommate at any time.
  • Your room must remain move-in ready at all times.
  • That means the second bed, desk, dresser and closet space must be clear and available for immediate use.
  • Failure to keep the room move-in ready can result in cleaning or relocation charges.

To assist students with understanding the department's consolidation policy, Housing and Residence Life has established the following procedure:

  • For many students, having a roommate enhances their residential experience. If you need assistance in identifying a compatible roommate, please contact your Residence Life Coordinator or Assistant Residence Life Coordinator.
  • Students who do not choose the single room option should understand the University reserves the right to consolidate rooms to full capacity. A student who chooses this option may have to move to another room and/or must keep their room in “move-in ready” condition so a new roommate can be assigned. Students that choose this option may not change the agreement later during the semester.
  • Students who do not obtain a roommate may accept the room as a single and agree to pay the single room fee. The student should understand that the single room is for the current semester and is not guaranteed for the next semester. A form to obtain the room as a single may be obtained from the Housing Office in the Student Center.

All room changes must be completed within three (3) calendar days after notification to consolidate unless otherwise instructed by UNCP Housing & Residence Life.